In addition to an efficient ordering process, the use of Coupa enables faster processing and payment of invoices.
Thanks to the electronic transmission in Coupa, data transfer is made in a few seconds and thus an automated invoice processing is supported.
There are several invoicing options available for our suppliers, which are explained on this page.
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ABOUT Invoicing
Invoicing
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CXML
CXML is a standardized format for the transmission of electronic documents. Many companies use CXML instead of EDI (Electronic Data Interchange) to send and receive orders or invoices. This format is a protocol for exchanging data, which creates a direct link between the supplier’s ERP system and ABOUT YOU. This reduces the manual effort involved in creating invoices.
Since the connection via CXML requires a higher integration effort, we only recommend this if more than 100 invoices are created per week.
Suppliers who would like to implement this way of invoicing with ABOUT YOU are welcome to contact [email protected] for more information.
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CSP - Coupa Supplier Portal
The CSP offers suppliers a comprehensive online service for processing transactions, including direct access to all invoices. It also provides the ability to convert orders into invoices, create credit notes and view the status of invoices. Catalog data can also be uploaded, viewed and updated in the CSP.
To use the CSP, a one-time free registration is required for suppliers, which can be done by an invitation link sent via email. This is not required if suppliers already use the CSP with other customers.
This option is recommended for suppliers with more than one invoice per week. Suppliers who would like to implement this way of invoicing can register for the CSP under an invitation link sent by ABOUT YOU.
COUPA Supplier PortalFind a detailed introduction of the COUPA Supplier Portal here
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SFTP Server
Files in CSV format can be transferred from suppliers to ABOUT YOU via an SFTP server. For this, an SFTP account must first be set up in the Coupa Supplier Portal.
Suppliers who would like to implement this way of invoicing with ABOUT YOU are welcome to contact [email protected] for more information.
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Supplier Actionable Notification (SAN)
SAN offers suppliers the possibility to start the invoicing process via the order received by e-mail. Via a link integrated in the email, the order can be converted into an invoice without prior registration with Coupa.
With one click, suppliers are redirected to the Coupa website, where the order can be converted into an invoice.
This option is particularly suitable for suppliers who rarely send invoices to ABOUT YOU. Suppliers who want to implement this way of invoicing with ABOUT YOU do not need to take any further steps and can create their invoices from the email with the order sent by ABOUT YOU.